RENTAL AGREEMENT & TERMS AND CONDITIONS
Last Updated: September 2026
This Rental Agreement and Terms and Conditions (“Agreement”) governs all equipment rentals and related services provided by Something Blue Camcorder Co. (“Company,” “we,” “us,” or “our”) to the individual placing an order (“Client,” “you,” or “your”).
By checking the box indicating acceptance of this Agreement and completing a purchase through our website, Client acknowledges that Client has read, understands, and agrees to be bound by this Agreement.
The Client’s order confirmation, including the package selected, event date, rental equipment, services purchased, shipping information, and amount paid, is incorporated into this Agreement.
1. RENTAL EQUIPMENT & SERVICES
The equipment and services included in Client’s rental are those identified in the Client’s order confirmation.
Depending on the package purchased, a rental kit may include one or more camcorders, memory cards, rechargeable batteries, chargers, video lights, camera bags, cables, accessories, instructions, and return-shipping materials.
Package contents may vary. Photographs displayed on the Company’s website are illustrative, and the specific make, model, color, or cosmetic condition of rental equipment may vary unless expressly guaranteed as part of the package purchased.
All rental equipment remains the property of Something Blue Camcorder Co. at all times. Client receives temporary possession of the equipment solely for the rental period.
2. PAYMENT
Unless otherwise expressly stated at checkout, payment in full is required at the time of booking in order to reserve the Client’s event date and rental equipment.
A reservation is not confirmed until payment has been successfully received and the Client receives an order confirmation from the Company.
Client authorizes the Company to charge the payment method provided at checkout for the amount of the order and, to the extent permitted by applicable law and the payment processor, any additional amounts properly due under this Agreement for late, missing, lost, or damaged rental equipment.
3. CANCELLATIONS & REFUNDS
Because rental equipment is reserved specifically for the Client’s event date and may therefore become unavailable to other customers, payments are non-refundable except where this Agreement expressly provides otherwise or where required by applicable law.
If Client chooses to cancel the rental for any reason, amounts previously paid will not be refunded.
Failure to use the rental equipment after it has been delivered does not entitle Client to a refund.
No refund will be issued solely because the Client, guests, vendors, or other individuals fail to record footage, record less footage than expected, fail to capture a particular moment, or are dissatisfied with footage resulting from the manner in which the equipment was used.
Any refund, credit, or other remedy specifically provided elsewhere in this Agreement remains subject to those terms.
4. EVENT DATE CHANGES & RESCHEDULING
Requests to change an event date must be made in writing as soon as possible.
Date changes are subject to equipment availability and are not guaranteed. If the requested new date is available, the Company may transfer the reservation to the new date.
If the requested date is unavailable, the request will be treated according to the cancellation policy stated in this Agreement unless the Company agrees otherwise in writing.
Any additional shipping costs, package price differences, or other expenses resulting from a date change may be the responsibility of the Client.
5. SHIPPING & DELIVERY
The Company will make reasonable efforts to ship rental equipment sufficiently in advance of the Client’s event. Estimated shipment and arrival dates are estimates and are not guaranteed delivery dates.
Client is responsible for providing a complete and accurate shipping address and for ensuring that someone is able to safely receive the package when appropriate.
The Company is not responsible for delays resulting from circumstances outside its reasonable control, including carrier delays, severe weather, natural disasters, transportation disruptions, incorrect or incomplete addresses supplied by Client, or other shipping interruptions.
If tracking indicates that a package has been delivered to the address provided by Client, Client is responsible for promptly locating and securing the package.
If Client requests delivery to a hotel, venue, Airbnb, vacation rental, workplace, third-party residence, or other location not controlled by Client, Client assumes responsibility for coordinating receipt of the package at that location.
Client must notify the Company promptly upon discovering that a rental package has not arrived, has arrived damaged, is missing equipment, or contains equipment that does not appear to function properly.
6. EQUIPMENT INSPECTION
Client agrees to inspect the rental kit as soon as reasonably possible after delivery.
Any missing, damaged, or apparently malfunctioning equipment should be reported to the Company promptly and, whenever possible, before the event begins.
Client agrees to provide reasonable information, photographs, videos, or troubleshooting assistance requested by the Company so that the Company may attempt to resolve an equipment issue.
The Company is not responsible for an issue that could reasonably have been addressed before the event but was not reported until after the rental period.
7. CLIENT RESPONSIBILITIES
From the time rental equipment is delivered until it is properly tendered to the designated return carrier, Client agrees to exercise reasonable care over the equipment and to use it only for its intended purpose.
Client agrees to:
Follow the operating and care instructions provided by the Company;
Keep equipment reasonably secure and protected from theft, loss, and unauthorized use;
Protect equipment from water, rain, liquids, sand, excessive heat, fire, impact, and other potentially damaging conditions;
Use reasonable care when allowing guests, family members, wedding-party members, vendors, or other individuals to handle the equipment;
Not intentionally delete, format, alter, or destroy recorded footage;
Not unnecessarily remove, replace, format, or modify memory cards;
Not disassemble, open, modify, paint, permanently mark, or attempt to repair the equipment;
Not remove Company identification or labels from rental equipment;
Use the equipment in accordance with applicable laws; and
Return all equipment and accessories included with the rental.
Client is responsible for the actions of individuals to whom Client voluntarily gives access to the rental equipment.
8. NATURE OF THE SERVICE & RECORDING DISCLAIMER
Something Blue Camcorder Co. provides rental equipment intended to allow couples and their guests, family members, friends, wedding-party members, vendors, or other individuals chosen by Client to record an event.
Unless expressly included in the package purchased, the Company does not provide an on-site videographer and does not control who operates the equipment, when the equipment is used, what is recorded, or how footage is captured.
Accordingly, the Company does not guarantee:
That any particular person, event, speech, detail, or moment will be recorded;
Any minimum amount or duration of footage;
Continuous recording throughout the event;
Any particular framing, composition, focus, exposure, lighting, image quality, or audio quality;
That every recorded clip will be usable;
That guests will use the equipment correctly; or
That the final footage will resemble professionally operated wedding videography.
The candid, handheld, imperfect, and participant-created nature of the footage is an inherent part of the service.
9. EQUIPMENT MALFUNCTION & TECHNICAL ISSUES
Rental equipment is tested and prepared before shipment. However, electronic equipment may occasionally malfunction.
The Company does not guarantee uninterrupted or error-free operation of rental equipment.
If Client experiences an equipment problem, Client agrees to notify the Company as soon as reasonably possible and follow reasonable troubleshooting instructions.
The Company is not responsible for equipment problems resulting from misuse, impact, liquid exposure, improper charging, unauthorized modification, removal or alteration of memory cards, failure to follow instructions, or other actions by Client or third parties.
If Company-provided equipment experiences a material malfunction that was not caused by Client or a third party and materially prevents use of the rental, the Company may, depending on the circumstances and to the extent reasonably possible, provide replacement equipment, a partial refund, a credit, or a refund for the affected rental. The appropriate remedy will depend upon the extent of the failure and services actually provided.
10. FOOTAGE LOSS, CORRUPTION & DELETION
Client understands that digital recording and storage inherently involve some risk of data loss, corruption, accidental deletion, media failure, or technical malfunction.
The Company takes reasonable care when handling Client footage but cannot guarantee that every recording will be successfully captured, transferred, recovered, preserved, or delivered.
The Company is not responsible for footage that is lost, deleted, corrupted, damaged, overwritten, or otherwise rendered inaccessible as a result of Client or third-party misuse, improper operation, intentional or accidental deletion, formatting or removal of memory cards, physical damage to equipment or storage media, liquid exposure, unauthorized modification, or failure to follow provided instructions.
If footage is lost solely because of a verified failure of Company-provided equipment or Company handling and the footage cannot reasonably be recovered, the remedies available to Client will be subject to the limitation of liability stated in this Agreement.
Under no circumstances does the Company guarantee the recovery of lost or corrupted footage.
11. RETURN OF RENTAL EQUIPMENT
Unless otherwise stated in the Client’s order confirmation, Client must ship the rental kit back to the Company within seventy-two (72) hours following the event.
Client must use the return-shipping label and return packaging provided or otherwise approved by the Company and must reasonably secure the equipment inside the package.
The rental kit is considered timely returned when it is tendered to the designated carrier within the applicable return period.
Client should retain the carrier receipt or other proof that the package was tendered for return.
If Client properly packages the rental equipment, uses the Company-provided return label, and timely tenders the package to the designated carrier, Client will not be held responsible solely because the carrier subsequently delays or loses the package, except to the extent the loss resulted from Client’s failure to package or return the equipment as instructed.
12. LATE RETURNS
A late fee of $40 per calendar day may be charged for rental equipment not tendered to the designated return carrier within seventy-two (72) hours following the event unless an extension has been approved by the Company in writing.
Late returns can affect another couple’s rental. Client agrees to contact the Company immediately if circumstances arise that may prevent timely return.
Payment of late fees does not extend the rental indefinitely and does not transfer ownership of the equipment to Client.
Equipment that remains unreturned beyond the rental period may ultimately be treated as lost or unreturned equipment under this Agreement.
13. DAMAGE, LOSS, THEFT & UNRETURNED EQUIPMENT
Client is responsible for rental equipment while it is in Client’s possession or under Client’s control.
If any rental equipment or accessory is lost, stolen, not returned, returned missing, or damaged beyond ordinary wear from proper use, Client may be responsible for the reasonable cost to repair or replace the affected item.
The amount charged will be based on the repair cost or monetary replacement value of the specific item affected and may therefore vary depending on the equipment or accessory involved.
This may include, but is not limited to, camcorders, memory cards, batteries, chargers, video lights, camera bags, cables, adapters, and other equipment or accessories supplied as part of the rental.
Client may be responsible for repair or replacement costs resulting from:
Loss or theft while equipment is in Client’s possession or control;
Failure to return equipment or accessories;
Water or other liquid damage;
Sand, fire, excessive heat, impact, or other physical damage;
Misuse, negligence, or improper storage;
Unauthorized repairs, disassembly, or modifications; or
Missing components or accessories.
Client agrees to notify the Company promptly if any rental equipment is lost, stolen, or materially damaged.
Ordinary cosmetic wear resulting from normal and careful use will not be considered damage.
To the extent permitted by applicable law and the Company’s payment processor, Client authorizes the Company to charge the payment method associated with the order for amounts properly due under this section. If an automatic charge cannot be processed, Client remains responsible for payment of any amount properly due.
14. EDITING & DELIVERABLES
The deliverables included with Client’s order are determined by the package purchased.
Where editing is included, deliverables may include some combination of a long-form compilation, highlight film, edited clips, social-media content, and/or unedited footage, as identified in the Client’s package description or order confirmation.
The duration of any edited film or compilation depends on the amount and quality of usable footage recorded during the event. No particular finished-film length is guaranteed unless expressly stated in writing.
Estimated turnaround times are estimates rather than guaranteed completion dates. Turnaround may vary depending on the quantity of footage, technical issues, editing volume, holidays, and other circumstances.
The Company may exclude footage that is corrupted, technically unusable, duplicative, blank, or otherwise unsuitable for the applicable edit.
15. CREATIVE & ARTISTIC DISCRETION
When Client purchases editing services, Client acknowledges familiarity with the general style of the Company’s work.
Unless a particular editing requirement has been expressly agreed to in writing, Client grants the Company reasonable creative discretion regarding editing decisions, pacing, clip selection, sequencing, transitions, color treatment, sound, and other creative choices.
When music is included in an edit, the Company may use appropriately licensed, royalty-free, or otherwise authorized music. The Company is not required to use a particular commercially released song requested by Client if the Company does not have the legal rights necessary to use it.
16. FILE DELIVERY, DOWNLOAD & STORAGE
Digital footage and completed deliverables will be provided through the delivery method selected by the Company.
Client is responsible for downloading and securely backing up all delivered footage and completed films.
The Company will retain Client’s delivered digital files for sixty (60) days following the date of final delivery. After the 60-day retention period, the Company may permanently delete some or all raw footage, edited footage, project files, and completed deliverables without further notice.
Client understands that Something Blue Camcorder Co. does not provide permanent or indefinite archival storage.
Client is solely responsible for downloading all desired files during the 60-day retention period and maintaining independent backups thereafter.
After the 60-day retention period has expired, the Company does not guarantee that footage, completed films, project files, or other digital files can be recovered, restored, re-uploaded, or redelivered.
17. OWNERSHIP & PERSONAL USE
Except for intellectual property owned by the Company before the rental or incorporated into Company-created materials, nothing in this Agreement is intended to prevent Client from downloading, enjoying, sharing, or privately preserving Client’s wedding or event footage and delivered films for personal, non-commercial purposes.
To the extent necessary for the Company to provide the services purchased, Client grants the Company permission to possess, copy, transfer, process, edit, store, and deliver footage submitted or recorded through the rental equipment.
Any ownership or licensing rights relating to Company-created edits, templates, graphics, branding, or other original creative materials remain subject to applicable copyright law and the terms of the package purchased.
18. PROMOTIONAL USE OF FOOTAGE
By entering into this Agreement, Client grants Something Blue Camcorder Co. permission to use selected portions of footage captured through the rental equipment and/or final films created by the Company for the Company’s portfolio, website, social media, advertising, marketing, and other promotional purposes.
This permission includes the right to reproduce, edit, crop, display, publish, and share selected footage in connection with the promotion of Something Blue Camcorder Co. and its services.
The Company will exercise reasonable professional judgment when selecting footage for promotional use and will not knowingly use footage that is private, intimate, or otherwise inappropriate for public promotional purposes.
Client may opt out of promotional use by notifying Something Blue Camcorder Co. in writing before the rental period begins. Opting out of promotional use will not affect Client’s rental, services, pricing, or deliverables.
If Client timely opts out, the Company will not intentionally publish Client’s footage for new promotional or advertising purposes after receiving the opt-out request.
Client acknowledges that an opt-out request cannot require the Company to recall or control content that was lawfully published, distributed, shared, or incorporated into promotional materials before the Company received the opt-out request, to the extent permitted by applicable law.
19. LIMITATION OF LIABILITY
To the fullest extent permitted by applicable law, the total liability of Something Blue Camcorder Co. arising out of or relating to a particular order, rental, equipment failure, service, or this Agreement will not exceed the amount actually paid by Client to the Company for the order giving rise to the claim.
To the fullest extent permitted by applicable law, the Company will not be liable for indirect, incidental, special, exemplary, punitive, or consequential damages arising from or related to the rental or services, including damages arising from missed moments, unavailable footage, lost or corrupted recordings, event disruption, or loss of sentimental value.
Nothing in this Agreement excludes or limits liability that cannot lawfully be excluded or limited.
20. INDEMNIFICATION
To the extent permitted by applicable law, Client agrees to indemnify and hold harmless Something Blue Camcorder Co. and its owners, employees, contractors, and agents from third-party claims, damages, liabilities, costs, and reasonable expenses arising from Client’s or Client’s guests’ unlawful, negligent, unauthorized, or improper use of the rental equipment or material breach of this Agreement.
This provision does not require Client to indemnify the Company for liability that applicable law does not permit the Company to transfer to Client.
21. EVENTS OUTSIDE THE COMPANY’S CONTROL
The Company will not be responsible for delays or failure to perform caused by circumstances reasonably outside the Company’s control, including severe weather, natural disasters, fires, floods, transportation interruptions, carrier disruptions, widespread power or internet outages, governmental actions, or similar events.
If such circumstances materially prevent the Company from providing the rental or services, the Company will communicate with Client and determine an appropriate remedy based on the circumstances and applicable law.
22. COMMUNICATIONS
Client is responsible for providing accurate contact and shipping information and for monitoring the email address and/or telephone number provided with the order.
Notices relating to shipping, equipment issues, returns, footage delivery, or the rental may be sent using the contact information provided by Client.
Client agrees to promptly notify the Company of changes to relevant contact or shipping information.
23. GOVERNING LAW
This Agreement will be governed by and interpreted in accordance with the laws of the State of Michigan, without regard to conflict-of-law principles, except where applicable law requires otherwise.
24. SEVERABILITY
If any provision of this Agreement is determined to be invalid, illegal, or unenforceable, the remaining provisions will remain in effect to the fullest extent permitted by law.
25. NO WAIVER
Failure by the Company to enforce any provision of this Agreement on one occasion does not constitute a waiver of the Company’s right to enforce that provision or any other provision in the future.
26. ENTIRE AGREEMENT
This Agreement, together with the Client’s order confirmation and any policies or package terms expressly incorporated into the order, constitutes the agreement between the Company and Client regarding the rental and services purchased and supersedes prior discussions or representations concerning the same subject matter.
Any modification applicable to a particular order must be agreed to in writing by the Company and Client.
27. ELECTRONIC ACCEPTANCE
Client acknowledges that this Agreement is presented electronically and that Client has had an opportunity to review it before completing the purchase.
By checking the box indicating agreement to these terms and completing checkout, Client intentionally signifies acceptance of this Agreement and agrees that electronic acceptance may have the same effect as a handwritten signature to the extent permitted by applicable law.
Client is encouraged to save or print a copy of this Agreement and the order confirmation for Client’s records.
By completing checkout, Client acknowledges that Client has read, understands, and agrees to this Rental Agreement & Terms and Conditions.